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Hiring A Wedding Planner? This Is What To Expect

Not convinced a planner is for you? Here's a list of the general tasks they can handle.

Hiring A Wedding Planner? This Is What To Expect

What does a wedding planner do? The answer seems simple, doesn’t it? But the truth is they can be responsible for a lot more than you think.

So we thought we’d take you through the duties that wedding planners are responsible for, so you can see whether one would be right for you.

Initial Consultation

Your initial consultation with a wedding planner allows you to share your thoughts about your wedding day. The planner will then probably run through the difference packages available and ask you more questions about your day so they get an idea of what you really want.

Usually a wedding planner can be hired for either Full Service or Day-of Coordination. Some planners can focus on specific areas, such as budget or venue search, but we’ll go over the two most popular.

Day of Coordination Planner

This where the planner takes care of all the logistical details of the wedding on the wedding day itself.

A lot of brides want to plan their wedding day themselves, but they’re also aware that they shouldn’t be stressing about every little detail. Wedding planning should be a really enjoyable porcess. In this case, it’s useful to have some help.

You may have taken care of all the pre-wedding preparations and might just be looking for some help on the day of your wedding. So a Day of Coordinator will be the perfect choice for you.

This is what you can expect from a Day of Wedding Coordinator.


Your wedding planner is likely to contact the suppliers you’ve chosen to make an introduction, and ensure you have the right contact information for each of them.

To ensure a smooth wedding day, your planner will also create a detailed timeline, incorporating the photographer’s and DJ/band’s timeline and their own timeline for the wedding. You will then get to approve the timeline and members of your bridal party will get a copy.

The wedding planner will be really involved with the bridal party, making sure they attend the wedding rehearsal. This is the last chance to go over the scheduling details so it’s important to make sure everyone is on the same page.

Day of the Wedding

You can expect your planner to arrive very early to your church or venue to make sure all the suppliers are getting on okay. The planner will also ensure that the bride, groom, entertainment and photographer are all informed of each event (entrance, first dance, cake cutting, bouquet toss etc.) The wedding planner will also liaise with all the suppliers, so you can enjoy your day – that’s what they’re there for!  

As for the ceremony itself, the planner will make sure everyone is in their right place according to the timeline, and that each person in the wedding party is carrying out their duties accordingly. The planner will also make sure the music is ready to go when the bride is ready.

When the ceremony is finished, the planner will help escort your guests to the reception venue and make sure everyone who needs to have their photo taken is ready. This is such an important part of your day and can often be overlooked.

After the whole day is done, your wedding planner will also help to pack gifts away and store them in a room to keep them safe.

Full Service Wedding Planner

This involves everything included in Day of Coordination, as well as budget, suppliers, venues, and much more.

You might be the person that doesn’t want to deal with all the details of planning a wedding, which is where a Full Service Wedding Planner comes in. They’ll be able to take care of each step.

Here are some other elements a full service panner can help with:


Your budget will affect every decision of your wedding. One of the first conversations you can expect to have with your wedding planner will be about your wedding budget. You might have a set budget in mind or you might need some guidance – either is fine. This is important because it will guide you when it comes to choosing suppliers.

You should also be prepared for your budget to change. You might realise that you’re planning a wedding that’s too big and want to reduce your budget, or you might realise some elements are going to cost more and raise your budget. The wedding planner will help you change these accordingly.


Once you’ve agreed your budget, the next step will be to research venues. This can be one of the most complicated jobs a wedding planner has to do. But it’s also where they can provide the most value. What’s important to remember is that each venue will include different items in their packages and charge at different rates.

Before you start, it’s worth finding out first of all if each venue is available on your targeted wedding date. If a venue you loved isn’t available, don’t worry because your wedding planner is there to provide you with the best possible options. You’ll definitely one you both love.


When you’ve confirmed your venue, it’s time to move onto suppliers and your wedding planner can help with this too. But be warned – a lot of wedding suppliers can get booked up to a year in advance. If there are certain suppliers you have in mind, get booking as soon as you can.

Bringing everything to life

Once all the big decisions have been made, it’s time to move onto the little details. This is where your wedding planner can really help you bring your vision to life.

Your wedding planner can help you choose your own dress and your bridesmaids dresses. They can also help you choose the florist and distribute the corsages, boutonnieres and bouquets to the bridal party. Plus, they can help with:

  • Ceremony and reception decor
  • Wedding cake
  • Food selections
  • Inivitations
  • And more!

Regardless of the details, the main duty of your wedding planner is to completely satisfy any worries or doubts you have.

If you want to talk to one of our wedding coordinators, you can find out more information here.

By Holly Sutton

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Hiring a wedding planner? This is what to expect