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These Are The Questions You Definitely Need To Ask Your Wedding Band

This is how to find the perfect entertainment for your big day.

These Are The Questions You Definitely Need To Ask Your Wedding Band

Picture your wedding day. The vows have been made, the register signed, and the speeches are out of the way. Now, there’s nothing left to do but take a huge sigh of relief, and hit the dance floor for the party of your life. And for that, you need a great wedding band.

One of the most important parts of planning your wedding is the music and having a great wedding band is the perfect way to get the party started. So to help you find the right band for your big day, we’ve put together a list of questions to ask your wedding band. We’ve also got some handy tips for not only finding the right band but for making sure it all runs smoothly too.


Go through this list of questions with your potential wedding band. Make sure you’re happy with the answers to all that are relevant to you before you book.

  1. Can we see you play before we book?
  2. What time will the wedding band arrive at the venue to set up?
  3. Can you tell us what you will need at the venue?
  4. What do you do to get the party started and create a great atmosphere?
  5. Can you be fun and current but still cater to our families and not alienate anyone?
  6. Will you be able to play our first dance song live?
  7. Can you invite the bridal party on the floor after the first 30 seconds of our first dance? (If you don’t like the attention!)
  8. At the end of the night, what are the chances of you playing one more song?
  9. Do you take requests on the night?
  10. Do we need to plan a setlist? If so, when do you need the final version by?
  11. What happens during the break between sets?
  12. What will the band wear?
  13. Will there be any branded signage or a stage backdrop?
  14. Is my deposit refundable?
  15. When should the final balance be paid and what method of payment would you prefer?
  16. How long will the band play for?
  17. If things run behind schedule (e.g. the meal and speeches) will the band play later?
  18. Is there a travel fee involved?
  19. If a band member is sick, do the band have an alternative musician/singer to take their place?


Think about what you want

It’s always a good idea to really think about what kind of wedding band you want, and what kind of vibe you want them to bring. Are you looking for crowd-pleasers who’ll churn out the hits? Do you want a band that’s more stylised? Or someone a little fun and novel? Perhaps you have a lot of older guests or a smaller venue, and you want something a little more acoustic and mellow?

Try to see your band live before you book them

If you haven’t seen them before at a gig or another wedding, pop along to a showcase. Many bands take part in showcases, where brides and grooms can come and see them perform in a local hotel or bar. This is a great way to meet a band and see how they perform for a crowd.

Check if any extra time is added on by the band

Wedding bands normally play for two and a half to three hours, assuming that they start at the agreed time. If the speeches run over longer or the meal is delayed, this time may not be added on by the band. And if you don’t want to lose any time on the dance floor, time your dinner a little earlier so you have a buffer in case things get delayed.

Ask if they know your first dance song

Not only ask that they know it but also ask if they can play it live (if that’s what you want). A band won’t be offended if you choose to go with a CD and you shouldn’t take offence if they say they’re not up to playing it live.

Make sure they have public liability insurance cover

Your venue may ask you if your entertainment providers have this. So check with your band and get a copy of a cover note from their insurance company to give to your venue beforehand.

Don’t worry about the logistics

If you’re concerned about the logistics of the band playing in your venue, don’t worry. In 99% of cases, the venue has hosted music before so it should be pretty straightforward. Once in a while, somewhere unusual pops up, like a marquee wedding or an outdoor setting. The outdoors can cause problems, so if that’s what you have in mind, check with the band, see what their power and staging requirements are and have a plan B just in case it rains.

Check the dancing area

Be sure to check where your guests will be dancing on the night and what tables will be moved. Some venues are quite old and might have an old granite floor for pounding your feet on, which isn’t ideal. Wooden dance floors work best.

While any experienced wedding band will be able to bring the tunes, all of our recommended wedding bands say that it’s the couple who make the party and set the tone for their guests. So kick off your heels, put your dancing shoes on and be front and centre on that dance floor all night!


Want someone to help with finding the wedding band for you? Discover how to bring your wedding dreams to life by booking an appointment to discuss your plans with a consultant at The Wedding Gallery today.

By Holly Sutton

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These are the questions you definitely need to ask your wedding band