Easy ways to include your loved ones on your big day.
If you’ve been planning your wedding for a while, you’ve probably had friends utter the immortal words. “If there’s anything I can do, just let me know…”. Our instincts often tell us to do everything by ourselves. But there’s really no need when we have a circle of friends offering to help. We think delegation is key to having a relaxed wedding day!
That’s why today, we’re bringing you a handy wedding to do list of 19 tasks that you can assign to willing wedding helpers. We’ve specifically focused on simple jobs that don’t require much experience, so you can hand them over regardless of who’s offering.
If a friend or family member owns a car you love, you can ask them to drive you to the ceremony. This is a great way to cram in a bit of extra quality time with someone special. If you’re hiring transport on the day, either for yourself or your guests, the task of arranging it is also easily handed over to a friend.
Got lots of guests coming from abroad? Ask a friend or family member to pick them up from the airport for you and bring them to their accommodation or your wedding venue. This is a simple job on your wedding to do list, but so helpful. Just put the relevant people in contact with each other and forget about it.
This is not the most exciting job, it has to be said. But having someone trustworthy to collect important items for you is invaluable in the run up to the wedding, and on the day itself. Just make sure to let your suppliers know who’ll be picking the item up, and when.
If a friend or relative is a beauty expert, there are a few ways to get them involved in your wedding. You’re probably going to be hiring a professional wedding makeup artist and hairstylist for the big day (you’ll be looking at the photos forever, remember, so it’s important to get it right!). But someone close to you might like to help with pre-wedding manicures, flower girl hair styling on the day, touch ups, or hair and makeup for your second-day celebrations.
If you’re lucky enough to have a musically-talented friend or family member, having them perform at your ceremony can be really special. Of course, if you have a specific song or style in mind, we advise hiring a professional ceremony muscian. But your friend can still contribute their musical skills elsewhere. For example, you could ask them to lead a late-night singalong!
This is something that any willing person can do and is a particularly good way to get younger guest involved. All you need to do is choose a ceremony reading for them and your work is done.
Having flower girls and/or page boys on the day? It’s worth asking a friend or family member who’s good with kids to keep an eye on them during the ceremony. This might involve rounding them up for their big entrance, keeping them quiet during the ceremony, or entertaining them while photos are being taken.
If you want to have an unplugged wedding, you can ask a friend or family member to remind guests of this just before the ceremony. Even if you’ve printed it on the invitations and on signage, guests can sometimes get so excited in the moment that they can completely forget!
Many suppliers will need to be paid on the day. But to minimise stress, you should ask a trusted friend to make the relevant payments. Simply prepare the payments in a clearly-labelled envelopes and hand them over to your friend. It’s also a good idea to let the supplier know who’ll be handling their payments.
This is a really fun job! You can either source the confetti yourself and ask your volunteer to pass them out to guests just before the big moment. Or ask them to arrange the whole thing, get creative with a confetti bar if they’re really enthusiastic! If you go for the latter option, just make sure to alert them to any rules your ceremony venue has set in relation to confetti.
If you’re reusing your ceremony decor and flowers for your reception, you’ll need some willing friends to help you move them! This is another job on your wedding to do list that almost anyone can take care of.
Got high hopes for your wedding cake? Then it’s essential that you hire a professional. Even the bst home bakers struggle when it comes to transporting the cake and keeping it looking and tasting fresh! If you’re having a cake table and asking multiple guests to bring sweet treats, however, there’s less pressure. Don’t forget to assign a friend to get the table in order, too. They should receive the cakes from the guests, label the bakes, and liaise with the venye to refrigerate anything that requires it.
You may be hiring a DJ to keep the dancefloor full, but there are plenty of other ways volunteers can contribute their DJing skills to your big day. Ask them to create a bespoke wedding morning playlist, drinks reception playlist or dinner music playlist, or to DJ the Day Two festivities!
Bunting is such a quick way to add colour and atmosphere to a space, and although it’s fun to make your own, it can take a while! If you rope in a few friends, the experience will be quicker and more fun. This goes for lots of other DIY decor items too.
Need jam jars, gin bottles, antique candle holders or other items to dress your dining tables with? Ask friends to save any they have and you’ll have your supply in no time. Crowdsourcing your decor can be more trouble than it’s worth, though. So if you are planning on delegating this from your wedding to do list, make sure to appoint a friend to collect and return them, keeping track of who provided what!
If you’ve got a crafty friend, why not ask them to create a bespoke cake topper? This can be as simple as or as elaborate as they like, and there are lots of helpful tutorials online.
To effectively use fairy lights in your space, you need quite a lot of them, particularly if you’re working with large spaces. People generally have a few sets in their house, so it’s possible to borrow rather than buy. Again, delegate the jobs of arranging this if you can – untangling hundreds of fairy lights is the last thing you want to be doing the day after the wedding.
If one of your friends is particularly confident, why not give them the task of capturing each guest on a polaroid? Simply source an Instax camera and film, and you’re done. It’s a good idea to give them a box or an album, too, to keep the polaroids safe.
This is perhaps the most important job of all on your wedding to do list. Coming up to the wedding, you’ll naturally be feeling a little anxious. So book a few nice dates with fiends who are guaranteed to make you laugh and keep your spirits up. These might even end up being some of your favourite memories from the engagement!
When you’re doling out the tasks from your wedding to do list, it’s a good idea to create a spreadsheet listing who’s doing what. You’ll be surprised how easy it is to forget these things when you’re in the throes of planning!
Want someone to help with planning your wedding? Discover how to bring your wedding dreams to life by booking an appointment to discuss your plans with a consultant at The Wedding Gallery today.